Privacy Policy

January 1, 2016

With regards to the agreement you are signing up to below, if the organisation you are the direct employee of and acting on behalf of resides within the United States of America or Canada, you are agreeing to the first section of this agreement “ContractExpress Privacy Policy for US Companies” and to be bound by its terms. If the organisation you are the direct employee of and acting on behalf resides without the US you are agreeing to the second section of this agreement “ContractExpress Privacy Policy for non-US Companies” and to be bound by its terms.

ContractExpress Privacy Policy for US Companies

West Publishing Corporation (hereinafter “West”) values the privacy of our users, members, and others who visit and use this web site and its associated tools, products and services (the “Site”) (collectively or individually “Users”). This statement governs information you provide to us or that we learn from your visit and use of the Site and tells you how we may collect, use, and share this information.

This Privacy Policy is incorporated into and is subject to the appropriate Terms of Service agreement between you and West (the “Terms of Service”). Your use of the Site and any personally identifiable information you provide through the Site are subject at all times to this Privacy Policy and the Terms of Service.

The Information we collect

User Provided Information: You may choose to provide to West what is generally called “personally identifiable” information when you register as a user of the Site or use Services, such as your name, email address, postal mailing address, home/mobile telephone number, fax number, credit card number and billing information. Personally identifiable information also includes any personal information you submit about another individual in the course of using the Site or Services, including information which may appear as content in any document, template or output file. In certain circumstances the provider of a template you might use may be able to access both your information and information you might enter into the template.
“Cookies” Information: When you visit the Site, West may send one or more cookies - a small text file containing a string of alphanumeric characters - to your computer. West may use both session cookies and persistent cookies. A persistent cookie remains after you close your browser and may be used by your browser on subsequent visits to the Site. By using these cookies, West can “remember” what you have done on the Site before and personalize the Site for you. These persistent types of cookies can be removed, but each web browser is a little different, so please look through your browser “Help” file to learn the correct way to modify your cookies set-up. Please note that disabling cookies may prevent you from accessing some of the functionality and site offerings available on the Site.
“Automatically Collected“ Information: When you visit the Site or open one of our HTML emails, West may record certain information from your web browser by using different types of technology, including “clear gifs” or “web beacons”. This “automatically collected” information may include your Internet Protocol address (“IP Address”), web browser type, the web pages or sites that you visit just before or just after the Site, the pages you view on our Site, and the dates and times that you visit.

The way we use Information

West uses some of the information that we collect to provide to you features and services. West will use your email address, without further consent, for both (i) promotional or marketing of the Site and West services, and (ii) non-marketing or administrative purposes such as notifying you of updates and changes to the Site or services or to communicate with you about your account with West.
West may use the information that we collect from you and other users of our Site and services to understand the usage trends and preferences, to improve the way West products work and look, to improve our marketing and promotional efforts, and to change and/or create new features and functionality.
West may use automatically collected information or cookies information to: (a) remember your information so that you will not have to re-enter it during your visit or the next time you visit the Site; (b) monitor the effectiveness of our marketing campaigns; and (c) monitor aggregate usage metrics such as total number of visitors and pages viewed.

When we disclose Information

West may disclose both personally identifiable and automatically collected information to affiliated companies or other businesses or persons to process such information on our behalf, to provide website hosting, maintenance and security, to offer certain features on the Site, to assist us in improving the way the Site or Service works and looks, to create new features, and to provide other services for us. While West adheres to the policies set forth in this statement with regard to your personally identifiable information AND WILL ENDEAVOR TO LIMIT ITS BUSINESS RELATIONSHIPS TO THOSE ENTITIES HAVING PRIVACY POLICIES AND PRACTICES NO LESS RESTRICTIVE THAN OUR OWN, THIS PRIVACY POLICY DOES NOT APPLY TO, AND WEST HAS NO CONTROL OVER (AND IS NOT RESPONSIBLE FOR) THE ACTIVITIES OF SUCH THIRD PARTY PROVIDERS.
West may share automatically collected and other aggregate non-personally-identifiable information with interested third parties to assist them in understanding the usage patterns for certain content, services, advertisements, promotions, and/or functionality on the Site or Service.
West may disclose personally identifiable information if required to do so by law or in the good-faith belief that such action is necessary to comply with state and federal laws (such as U.S. Copyright law) or respond to a court order, judicial or other government subpoena, or warrant. In some cases, West may make such disclosures without notice to you.
West reserves the right to use and disclose personally identifiable information that we believe, in good faith, is appropriate or necessary to take precautions against liability; protect us from fraudulent, abusive, or unlawful uses; to investigate and defend ourselves against any third-party claims or allegations; to assist government enforcement agencies; to protect the security or integrity of the Site or Service; or to protect the rights, property, or personal safety of West, our users, or others.
West does not share its Site or Service users’ information with other third-party organizations for their marketing or promotional use without your consent or except as part of a specific program or feature for which you will have the ability to opt-in.

User Profile and Password

If you have set up a user account on the Site or Service (including creation of a username and password), you may have access to your personal information and you may update, correct, or delete your account information at any time. YOU ARE RESPONSIBLE FOR MAINTAINING THE SECRECY OF YOUR UNIQUE PASSWORD AND ACCOUNT INFORMATION AT ALL TIMES.

Age of Use

West will never knowingly request personally identifiable information from anyone under the age of eighteen (18) without requiring parental consent, and no part of the Site is directed to persons under 18. IF YOU ARE UNDER 18 YEARS OF AGE, THEN PLEASE DO NOT USE OR ACCESS THE SITE AT ANY TIME OR IN ANY MANNER. Any person who provides their personal information to West through the Site represents that they are 18 years of age or older.

Third-party Advertisers, Links to Other Sites

The Site or Service may contain or provide links to Web sites and services provided by third parties. Any personally identifiable information you provide on third-party sites or services is provided directly to that third party and is subject to that third party’s policies governing privacy and security. West is not responsible for the content or privacy and security practices and policies of third-party sites or services to which links are displayed on the Site. West encourages you to learn about that third parties’ privacy and security policies before providing them with personally identifiable information.

Data Security and Back-Up

No data transmissions over the Internet can be guaranteed to be 100% secure. Consequently, West cannot ensure or warrant the security of any information you transmit to us and you do so at your own risk. Once we receive your transmission, West makes commercially reasonable efforts to ensure security on our systems. However, please note that this is not a guarantee that such information will not be accessed, disclosed, altered, or destroyed by breach of such firewalls and secure server software.

WHILE WEST MAKES COMMERCIALLY REASONABLE EFFORTS TO SECURE THE PERSONALLY IDENTFIABLE INFORMATION RELATING TO, AND PROVIDED BY, ITS USERS, AND THE DATA AND OTHER INFORMATION STORED OR RETAINED BY ITS USERS AS PART OF THE FEATURES AVAILABLE ON THE SITE, WEST MAKES NO GUARANTEE OR WARRANTY THAT THIRD PARTIES WILL NOT GAIN UNAUTHORIZED ACCESS TO YOUR INFORMATION AND DATA AND THAT THEY WILL NOT DISCLOSE, ALTER, OR DESTROY SUCH DATA AND OTHER INFORMATION IN AN UNAUTHORIZED MANNER.

WHILE WEST ADHERES TO THE POLICIES SET FORTH IN THIS STATEMENT WITH REGARD TO THE INFORMATION THAT YOU PROVIDE TO US, THIS PRIVACY POLICY DOES NOT APPLY TO, AND WEST HAS NO CONTROL OVER (AND IS NOT RESPONSIBLE FOR) THE SECURITY OF YOUR PERSONALLY IDENTIFIABLE AND AUTOMATICALLY COLLECTED INFORMATION THAT IS COLLECTED BY OR DISCLOSED TO OUR AFFILIATED COMPANIES OR OTHER BUSINESSES OR PERSONS THAT PROCESS SUCH INFORMATION ON OUR BEHALF, THAT PROVIDE WEBSITE HOSTING, MAINTENANCE AND SECURITY, OR THAT OFFER CERTAIN FEATURES ON THE SITE.

IN THE EVENT OF A SECURITY BREACH OR OTHER FAILURE OF THE TECHNOLOGY SYSTEMS RELATED TO THE SITE, WEST MAKES NO GUARANTEE OR WARRANTY THAT YOUR INFORMATION OR DOCUMENTS MAY BE RECOVERED. West recommends that you separately back-up information and documents that you may create in the course of using the Site or Service at locations and/or on media separate from the Site.

If West learns of a security systems breach, then we may attempt to notify you electronically so that you can take appropriate protective steps. West may also post a notice on the Site or through the Service if a security breach occurs. Depending on where you live, you may have a legal right to receive notice of a security breach in writing. To receive a free written notice of a security breach (or to withdraw your consent from receiving electronic notice) you should notify us via email at westlaw.privacypolicy@thomsonreuters.com.

International Users

If you are a User accessing the Site from the European Union, Asia, or any other region with laws or regulations governing personal data collection, use, and disclosure, that differ from United States laws, please note that you are transferring your personal data to the United States which does not have the same data protection laws as the EU and other regions, and by providing your personal data you consent to (i) the use of your personal data for the uses identified above in accordance with the Privacy Policy; and (ii) the transfer of your personal data to the United States as indicated above.

In the Event of Merger or Sale

If West should ever file for bankruptcy or have its assets sold to or merge with another entity, information West receives from you through the Site or Service is a West asset and may be transferred to a successor in connection with such sale or merger.

Changes and Updates to this Privacy Policy

West may occasionally update this Privacy Policy. When we do, West will also revise the “Last Updated” date above. West encourages you to periodically review this Privacy Policy to stay informed about how we are protecting the personal information we collect. Your continued use of the Site or our services constitutes your agreement to the then-current Privacy Policy.

Contacting West

If you have any questions, comments, or concerns about this Privacy Policy, please email us at westlaw.privacypolicy@thomsonreuters.com or write to us at: 610 Opperman Drive, Eagan, MN 55123 USA

ContractExpress Privacy Policy for non-US Companies

Thomson Reuters (Professional) UK Limited (hereinafter “TR”) values the privacy of our users, members, and others who visit and use this web site and its associated tools, products and services (the “Site”) (collectively or individually “Users”). This statement governs information you provide to us or that we learn from your visit and use of the Site and tells you how we may collect, use, and share this information.

This Privacy Policy is incorporated into and is subject to the appropriate Terms of Service agreement between you and TR (the “Terms of Service”). Your use of the Site and any personally identifiable information you provide through the Site are subject at all times to this Privacy Policy and the Terms of Service.

The Information we collect

User Provided Information: You may choose to provide to TR what is generally called “personally identifiable” information when you register as a user of the Site or use Services, such as your name, email address, postal mailing address, home/mobile telephone number, fax number, credit card number and billing information. Personally identifiable information also includes any personal information you submit about another individual in the course of using the Site or Services, including information which may appear as content in any document, template or output file. In certain circumstances the provider of a template you might use may be able to access both your information and information you might enter into the template.
“Cookies” Information: When you visit the Site, TR may send one or more cookies - a small text file containing a string of alphanumeric characters - to your computer. TR may use both session cookies and persistent cookies. A persistent cookie remains after you close your browser and may be used by your browser on subsequent visits to the Site. By using these cookies, TR can “remember” what you have done on the Site before and personalize the Site for you. These persistent types of cookies can be removed, but each web browser is a little different, so please look through your browser “Help” file to learn the correct way to modify your cookies set-up. Please note that disabling cookies may prevent you from accessing some of the functionality and site offerings available on the Site.
“Automatically Collected“ Information: When you visit the Site or open one of our HTML emails, TR may record certain information from your web browser by using different types of technology, including “clear gifs” or “web beacons”. This “automatically collected” information may include your Internet Protocol address (“IP Address”), web browser type, the web pages or sites that you visit just before or just after the Site, the pages you view on our Site, and the dates and times that you visit.

The way we use Information

TR uses some of the information that we collect to provide to you features and services. TR will use your email address, without further consent, for both (i) promotional or marketing of the Site and TR services, and (ii) non-marketing or administrative purposes such as notifying you of updates and changes to the Site or services or to communicate with you about your account with TR.
TR may use the information that we collect from you and other users of our Site and services to understand the usage trends and preferences, to improve the way TR products work and look, to improve our marketing and promotional efforts, and to change and/or create new features and functionality.
TR may use automatically collected information or cookies information to: (a) remember your information so that you will not have to re-enter it during your visit or the next time you visit the Site; (b) monitor the effectiveness of our marketing campaigns; and (c) monitor aggregate usage metrics such as total number of visitors and pages viewed.

When we disclose Information

TR may disclose both personally identifiable and automatically collected information to affiliated companies or other businesses or persons to process such information on our behalf, to provide website hosting, maintenance and security, to offer certain features on the Site, to assist us in improving the way the Site or Service works and looks, to create new features, and to provide other services for us. While TR adheres to the policies set forth in this statement with regard to your personally identifiable information AND WILL ENDEAVOUR TO LIMIT ITS BUSINESS RELATIONSHIPS TO THOSE ENTITIES HAVING PRIVACY POLICIES AND PRACTICES NO LESS RESTRICTIVE THAN OUR OWN, THIS PRIVACY POLICY DOES NOT APPLY TO, AND TR HAS NO CONTROL OVER (AND IS NOT RESPONSIBLE FOR) THE ACTIVITIES OF SUCH THIRD PARTY PROVIDERS.
TR may share automatically collected and other aggregate non-personally-identifiable information with interested third parties to assist them in understanding the usage patterns for certain content, services, advertisements, promotions, and/or functionality on the Site or Service.
TR may disclose personally identifiable information if required to do so by law or in the good-faith belief that such action is necessary to comply with relevant laws or respond to a court order, judicial or other government subpoena, or warrant. In some cases, TR may make such disclosures without notice to you.
TR reserves the right to use and disclose personally identifiable information that we believe, in good faith, is appropriate or necessary to take precautions against liability; protect us from fraudulent, abusive, or unlawful uses; to investigate and defend ourselves against any third-party claims or allegations; to assist government enforcement agencies; to protect the security or integrity of the Site or Service; or to protect the rights, property, or personal safety of TR, our users, or others.
TR does not share its Site or Service users’ information with other third-party organizations for their marketing or promotional use without your consent or except as part of a specific program or feature for which you will have the ability to opt-in.

User Profile and Password

Age of Use

TR will never knowingly request personally identifiable information from anyone under the age of eighteen (18) without requiring parental consent, and no part of the Site is directed to persons under 18. IF YOU ARE UNDER 18 YEARS OF AGE, THEN PLEASE DO NOT USE OR ACCESS THE SITE AT ANY TIME OR IN ANY MANNER. Any person who provides their personal information to TR through the Site represents that they are 18 years of age or older.

Third-party Advertisers, Links to Other Sites

The Site or Service may contain or provide links to Web sites and services provided by third parties. Any personally identifiable information you provide on third-party sites or services is provided directly to that third party and is subject to that third party’s policies governing privacy and security. TR is not responsible for the content or privacy and security practices and policies of third-party sites or services to which links are displayed on the Site. TR encourages you to learn about that third parties’ privacy and security policies before providing them with personally identifiable information.

Data Security and Back-Up

No data transmissions over the Internet can be guaranteed to be 100% secure. Consequently, TR cannot ensure or warrant the security of any information you transmit to us and you do so at your own risk. Once we receive your transmission, TR makes commercially reasonable efforts to ensure security on our systems. However, please note that this is not a guarantee that such information will not be accessed, disclosed, altered, or destroyed by breach of such firewalls and secure server software.

WHILE TR MAKES COMMERCIALLY REASONABLE EFFORTS TO SECURE THE PERSONALLY IDENTFIABLE INFORMATION RELATING TO, AND PROVIDED BY, ITS USERS, AND THE DATA AND OTHER INFORMATION STORED OR RETAINED BY ITS USERS AS PART OF THE FEATURES AVAILABLE ON THE SITE, TR MAKES NO GUARANTEE OR WARRANTY THAT THIRD PARTIES WILL NOT GAIN UNAUTHORIZED ACCESS TO YOUR INFORMATION AND DATA AND THAT THEY WILL NOT DISCLOSE, ALTER, OR DESTROY SUCH DATA AND OTHER INFORMATION IN AN UNAUTHORIZED MANNER.

WHILE TR ADHERES TO THE POLICIES SET FORTH IN THIS STATEMENT WITH REGARD TO THE INFORMATION THAT YOU PROVIDE TO US, THIS PRIVACY POLICY DOES NOT APPLY TO, AND TR HAS NO CONTROL OVER (AND IS NOT RESPONSIBLE FOR) THE SECURITY OF YOUR PERSONALLY IDENTIFIABLE AND AUTOMATICALLY COLLECTED INFORMATION THAT IS COLLECTED BY OR DISCLOSED TO OUR AFFILIATED COMPANIES OR OTHER BUSINESSES OR PERSONS THAT PROCESS SUCH INFORMATION ON OUR BEHALF, THAT PROVIDE WEBSITE HOSTING, MAINTENANCE AND SECURITY, OR THAT OFFER CERTAIN FEATURES ON THE SITE.

IN THE EVENT OF A SECURITY BREACH OR OTHER FAILURE OF THE TECHNOLOGY SYSTEMS RELATED TO THE SITE, TR MAKES NO GUARANTEE OR WARRANTY THAT YOUR INFORMATION OR DOCUMENTS MAY BE RECOVERED. TR recommends that you separately back-up information and documents that you may create in the course of using the Site or Service at locations and/or on media separate from the Site.

If TR learns of a security systems breach, then we may attempt to notify you electronically so that you can take appropriate protective steps. TR may also post a notice on the Site or through the Service if a security breach occurs. Depending on where you live, you may have a legal right to receive notice of a security breach in writing. To receive a free written notice of a security breach (or to withdraw your consent from receiving electronic notice) you should notify us via email at Sweetandmaxwell.marketingdata@thomson.com.

In the Event of Merger or Sale

If TR should ever file for bankruptcy or have its assets sold to or merge with another entity, information TR receives from you through the Site or Service is a TR asset and may be transferred to a successor in connection with such sale or merger.

Changes and Updates to this Privacy Policy

TR may occasionally update this Privacy Policy. When we do, TR will also revise the “Last Updated” date above. TR encourages you to periodically review this Privacy Policy to stay informed about how we are protecting the personal information we collect. Your continued use of the Site or our services constitutes your agreement to the then-current Privacy Policy.

Contacting TR

If you have any questions, comments, or concerns about this Privacy Policy, please email us at Sweetandmaxwell.marketingdata@thomson.com or write to us at: 160 Blackfriars Road, London SE1 8EZF, England.